Acceptance Test Report Template

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An Acceptance Test Report (ATR) is a crucial document in the software development lifecycle. It outlines the results of the acceptance testing phase, a final quality assurance step before software is released to end-users. A well-structured ATR template ensures that testing results are presented clearly, concisely, and professionally.

Key Elements of an Effective ATR Template

Site Acceptance Testing Example: Use This Checklist Template
Site Acceptance Testing Example: Use This Checklist Template

A robust ATR template should incorporate the following essential elements:

1. Title Page

Project Name: Clearly state the name of the software project.

  • Project Version: Specify the version number of the software being tested.
  • Report Date: Indicate the date the report was generated.
  • Prepared By: List the names of the individuals responsible for creating the report.
  • Reviewed By: Mention the names of the individuals who reviewed the report.
  • Approved By: Specify the names of the individuals who approved the report.

    • 2. Executive Summary

    Project Overview: Provide a brief overview of the project, including its objectives and scope.

  • Testing Objectives: Outline the specific goals of the acceptance testing phase.
  • Test Environment: Describe the hardware and software configurations used for testing.
  • Test Cases: Summarize the number of test cases executed and the overall test coverage.
  • Test Results: Present a high-level summary of the test results, highlighting significant findings.
  • Conclusion: Conclude with a concise summary of the overall acceptance testing process and its outcomes.

    • 3. Test Plan Reference

    Reference Document: Clearly reference the acceptance test plan document, including its version number and date.

  • Link to Document: If applicable, provide a link to the document for easy access.

    • 4. Test Environment

    Hardware: Detail the specific hardware components used for testing, such as servers, workstations, and network devices.

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  • Software: List the operating systems, databases, and other software applications used in the test environment.
  • Configuration: Describe any special configurations or settings required for the test environment.

    • 5. Test Cases

    Test Case ID: Assign a unique identifier to each test case.

  • Test Case Description: Provide a clear and concise description of the test case.
  • Test Steps: Outline the specific steps involved in executing the test case.
  • Expected Result: Specify the anticipated outcome of the test case.
  • Actual Result: Document the actual result obtained during testing.
  • Pass/Fail: Indicate whether the test case passed or failed.
  • Test Defects: If applicable, list any defects identified during testing.

    • 6. Test Results

    Summary of Results: Present a summary of the overall test results, including the number of test cases executed, passed, failed, and blocked.

  • Detailed Test Results: Provide a detailed breakdown of the test results for each test case, including screenshots or logs if necessary.
  • Test Metrics: Include relevant test metrics, such as defect density, test case execution time, and test coverage.

    • 7. Test Defects

    Defect ID: Assign a unique identifier to each defect.

  • Defect Description: Provide a clear and concise description of the defect.
  • Severity: Indicate the severity of the defect (e.g., critical, high, medium, low).
  • Priority: Specify the priority of the defect (e.g., high, medium, low).
  • Status: Track the status of the defect (e.g., open, fixed, closed).
  • Resolution: Document the steps taken to resolve the defect.

    • 8. Conclusion

    Overall Assessment: Provide an overall assessment of the software’s quality based on the acceptance testing results.

  • Recommendations: Offer recommendations for future improvements, such as additional testing or bug fixes.
  • Acceptance Criteria: Indicate whether the software meets the specified acceptance criteria.

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    • 9. Appendices

    Test Data: Include any test data used during the testing process.

  • Test Scripts: Attach any automated test scripts used for testing.
  • Screenshots: Provide screenshots of test results or error messages.
  • Logs: Include relevant system logs or application logs.

    • Design Considerations for a Professional ATR Template

    Clear and Concise Language: Use clear and concise language to convey information effectively.

  • Consistent Formatting: Maintain consistent formatting throughout the document, including font, font size, and spacing.
  • Professional Layout: Use a professional layout with clear headings and subheadings.
  • Visual Aids: Use tables, charts, and diagrams to enhance readability and understanding.
  • Error-Free Content: Proofread the report carefully to ensure there are no errors in grammar or spelling.

    • By following these guidelines and incorporating the key elements into your ATR template, you can create professional, informative, and effective acceptance test reports that meet the needs of your organization.