Informative note (printable) — Change of name in the U.K
A Deed Poll Name Change Letter is a formal document that legally changes your name. It’s a simple process, but it requires a well-structured and professionally presented letter. Here’s a guide on creating a template using WordPress format:
1. Design Elements
Font: Choose a serif font like Times New Roman or Garamond for a formal and professional look. Avoid sans-serif fonts like Arial or Helvetica, which are more casual.
Font Size: Maintain a consistent font size throughout the document. A standard size of 12 points is usually suitable.
Line Spacing: Use 1.5 lines spacing between paragraphs to improve readability and create a more spacious appearance.
Margins: Ensure adequate margins on all sides (top, bottom, left, and right) to provide space for printing and binding.
Alignment: Align the text to the left for a traditional and formal look. Avoid centering the text, which can appear less professional.
2. Letterhead
Your Name: Include your current legal name at the top of the letterhead.
Address: List your complete address, including street number, street name, city, state, and ZIP code.
Contact Information: Provide your phone number and email address for easy communication.
Date: Write the date in the format “Day Month Year,” e.g., “5 October 2024.”
3. Salutation
“To Whom It May Concern,” is a suitable salutation if you don’t know the specific recipient’s name.
4. Body of the Letter
Introduction: Clearly state your intention to change your name. Use formal language and avoid contractions.
Current Name: Specify your current legal name in full.
New Name: Indicate your desired new name in full.
Reason for Change: Briefly explain the reason for the name change, if applicable. This could be due to marriage, divorce, adoption, or personal preference.
Declaration: Make a formal declaration that you intend to use your new name from the date of the Deed Poll.
Request: Request that the recipient acknowledge and accept your new name.
“Yours Faithfully,” is a suitable closing for a formal letter.
6. Signature
Sign your name below the closing.
Print your name underneath your signature.
Date the signature.
7. Witness
A witness should sign and date the Deed Poll to confirm your identity and the authenticity of the document.
8. Additional Information
Enclosures: If you’re including any supporting documents, such as a copy of your birth Certificate or marriage certificate, list them here.
Copies: Indicate the number of copies you’re making of the Deed Poll.
Distribution: Specify where you intend to send copies of the Deed Poll, such as to government agencies, banks, or other relevant organizations.
9. Formatting Tips
Headings: Use headings to organize the content of your letter. For example, you could use headings for “Current Name,” “New Name,” and “Reason for Change.”
Bullet Points: Consider using bullet points to list items, such as the enclosures or distribution information.
Paragraph Length: Keep paragraphs relatively short and concise to improve readability.
Remember to use a professional and consistent format throughout your Deed Poll Name Change Letter Template. This will create a positive impression and ensure that your document is taken seriously. By following these guidelines, you can create a well-structured and effective letter that will meet your legal requirements.
