A well-crafted resignation letter is a formal document that communicates your intention to leave your current position. It serves as a professional record of your departure and can be a valuable reference for future employers. To create a professional Free Sample Letter of Resignation Template in Formal English, consider the following design elements:
Font Choice
Serif Fonts: These fonts, such as Times New Roman or Garamond, are traditional and convey a sense of professionalism.
Sans-Serif Fonts: Fonts like Arial or Helvetica are clean and modern, offering a more contemporary look.
Free to edit and print resignation letter templates Canva
Font Size and Spacing
Main Text: Use a font size of 11-12 points for the main body of the letter.
Heading: Increase the font size for the heading to make it stand out.
Line Spacing: Use 1.5 lines or double spacing to improve readability.
Letter Format
Block Format: This is the most common format, where all text is aligned to the left margin.
Modified Block Format: The date, recipient’s address, and closing are aligned to the right margin.
Letter Content
Heading: Include your name, position, and company name at the top.
Date: Write the date in the format MM/DD/YYYY.
Recipient’s Address: List the recipient’s name, position, company name, and address.
Salutation: Begin the letter with a formal salutation, such as “Dear [Recipient’s Name],”
Body: Clearly state your intention to resign and provide your last day of employment. Express gratitude for the opportunities you have had and mention any handover procedures or projects you will be completing.
Closing: End the letter with a formal closing, such as “Sincerely,” “Respectfully,” or “Best Regards.”
Signature: Sign your name below the closing.
Typed Name: Type your full name beneath your signature.
White Space: Use ample white space to create a clean and professional look.
Margins: Maintain consistent margins on all sides of the page.
Header and Footer: Consider adding a header or footer with your name, position, and company information.
Letterhead: If available, use company letterhead to enhance the professional appearance of the letter.
Example Letter
Your Name
Your Position
Company Name
Company Address
Date
Recipient’s Name
Recipient’s Position
Company Name
Company Address
Dear [Recipient’s Name],
Please accept this letter as a notification of my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Last Day of Employment].
I have greatly valued my time at [Company Name] and am grateful for the opportunities I have had to [Mention specific accomplishments or experiences]. I would like to thank you and the team for your support and guidance.
I will be happy to assist with the transition and ensure a smooth handover of my responsibilities. Please let me know if there is anything specific I can do to help.
Thank you again for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
By following these guidelines, you can create a professional Free Sample Letter of Resignation Template in Formal English that effectively communicates your departure and leaves a positive impression.
