Resale Certificate Request Letter Template

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A Resale Certificate Request Letter is a formal document used to request a resale certificate from a vendor or supplier. This certificate is essential for businesses that purchase goods or services for resale to avoid paying sales tax on the purchase price. The letter should be well-structured, concise, and professional to ensure a positive response from the vendor.

Key Elements of a Resale Certificate Request Letter

Certification Request Letter Template in Word, Google Docs, Pages
Certification Request Letter Template in Word, Google Docs, Pages

Your Company Information:

  • Your company’s name
  • Address
  • Contact information (phone number, email)
  • Date
  • Vendor Information:
  • Vendor’s name
  • Address
  • Contact information
  • Subject Line:
  • Clearly state the purpose of the letter, such as “Resale Certificate Request”
  • Salutation:
  • Address the recipient formally, e.g., “Dear [Vendor’s Name],”
  • Body:
  • Briefly introduce your company and its nature of business.
  • State that you are requesting a resale certificate to avoid paying sales tax on your purchases.
  • Provide your company’s resale certificate number (if applicable).
  • Indicate the types of goods or services you intend to purchase from the vendor.
  • Express your appreciation for the vendor’s assistance in providing the resale certificate.
  • Closing:
  • Sincerely thank the vendor for their time and consideration.
  • Provide your contact information for any follow-up questions or clarifications.
  • Signature:
  • Your name
  • Your title

    • Design Elements for a Professional Resale Certificate Request Letter

    Letterhead:

  • Use a professional letterhead with your company’s logo, name, address, and contact information.
  • Font:
  • Choose a legible and professional font, such as Arial, Times New Roman, or Calibri.
  • Font Size:
  • Use a consistent font size throughout the letter, typically 12 points.
  • Line Spacing:
  • Use single-line spacing for the body of the letter and double-line spacing between paragraphs.
  • Alignment:
  • Align the text to the left margin, except for the date and closing, which should be aligned to the right.
  • Margins:
  • Use standard margins of 1 inch on all sides.
  • Paper:
  • Use high-quality letterhead paper for a professional appearance.

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    • Example Resale Certificate Request Letter

    Your Company
    [Your Address]
    [City, State, ZIP]
    [Phone Number]
    [Email Address]
    [Date]

    Vendor’s Name
    [Vendor’s Address]
    [City, State, ZIP]

    Subject: Resale Certificate Request

    Dear [Vendor’s Name],

    I am writing to request a resale certificate from [Your Company]. We are a [Your Company’s Industry] company that purchases goods and services for resale.

    We are requesting a resale certificate to avoid paying sales tax on our purchases. Our company’s resale certificate number is [Resale Certificate Number, if applicable].

    We intend to purchase [Types of goods or services] from your company.

    Thank you for your assistance in providing the resale certificate. Please let us know if any additional information is required.

    Sincerely,

    [Your Name]
    [Your Title]
    [Your Contact Information]

    Note: This is a general template, and the specific content may vary depending on your company’s requirements and the vendor’s policies. It is advisable to consult with a legal professional or tax advisor for any questions or concerns.