A Letter of Explanation (LOE) is a formal document used to provide additional context or clarification regarding a specific situation or circumstance. It is often employed in academic, professional, or legal contexts. When creating a LOE template in WordPress, it is essential to prioritize a professional and polished design that conveys trust and credibility.
Design Elements for a Professional LOE Template
Font Choice: Opt for a classic and easy-to-read font such as Times New Roman, Arial, or Calibri. Avoid ornate or overly decorative fonts that may appear unprofessional.
Font Size: Maintain a consistent font size throughout the template, typically between 10 and 12 points. This ensures readability and a clean appearance.
Line Spacing: Use single-line spacing for the main body of the LOE. Double-spacing between paragraphs can improve readability.
Margins: Establish ample margins on all sides of the page to create a balanced layout. A standard margin of 1 inch (2.54 cm) is generally recommended.
Alignment: Align the text to the left, creating a justified alignment for a more formal look.
Header and Footer: Include a header and footer with your name, contact information, and the date. Consider adding a page number to the footer for multi-page LOEs.
Essential Sections of a LOE Template
Heading: Place the heading “Letter of Explanation” at the top of the page, centered and in a larger font size.
Recipient Information: Below the heading, include the recipient’s name, title, organization, and address.
Date: Indicate the date of writing in the upper right-hand corner.
Salutation: Begin the letter with a formal salutation, such as “Dear [Recipient’s Name],” followed by a colon.
Body: The body of the LOE should clearly and concisely explain the situation or circumstance being addressed. Provide relevant details and evidence to support your explanation. Use clear and concise language, avoiding jargon or overly complex sentence structures.
Closing: Conclude the letter with a formal closing, such as “Sincerely,” “Yours faithfully,” or “Respectfully.”
Signature: Leave space below the closing for your signature.
Enclosure: If you are attaching any supporting documents, indicate this by writing “Enclosure(s)” below your signature.
Tips for Effective LOE Writing
Be specific and concise. Avoid rambling or irrelevant information.
By following these guidelines and incorporating the recommended design elements, you can create a professional and effective Letter of Explanation template that will leave a positive impression on your recipient.
