SharePoint 2013 Meeting Workspace Template: A Comprehensive Guide For Effective Collaboration

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SharePoint 2013 Meeting Workspace is a powerful tool that can help you organize and manage your meetings more effectively. By creating a well-designed template, you can ensure that your meetings are consistent, professional, and productive.

Defining the Purpose of Your Template

Meetings mit SharePoint verwalten › Gate
Meetings mit SharePoint verwalten › Gate

Before you begin designing your template, it is important to define the purpose of your meetings. What type of meetings will you be using the template for? What information do you need to share with attendees? Once you have a clear understanding of the purpose of your meetings, you can begin to design a template that meets your specific needs.

Designing the Layout

The layout of your template should be clear and easy to navigate. Use a consistent layout throughout the template to help attendees find the information they need quickly and easily. Consider using a master page or custom layout to create a unified look and feel for your template.

Creating a Professional Appearance

The appearance of your template should be professional and trustworthy. Use a color scheme that is easy on the eyes and conveys a sense of professionalism. Avoid using too many colors or fonts, as this can make the template look cluttered and unprofessional.

Including Essential Elements

Your template should include all of the essential elements that you need for your meetings. This may include:

Meeting details (date, time, location, attendees)

  • Agenda
  • Meeting minutes
  • Documents
  • Links
  • Tasks

  • Customizing the Template

    You can customize your template to meet the specific needs of your meetings. For example, you may want to add a section for voting or polls, or a section for capturing action items.

    See also  Committee Meeting Agenda Template

    Using Web Parts Effectively

    Web parts are a powerful tool that can be used to add functionality to your template. For example, you can use a calendar web part to display upcoming meetings, or a document library web part to store meeting materials.

    Ensuring Accessibility

    It is important to ensure that your template is accessible to all users, including those with disabilities. Use a high contrast color scheme and provide alternative text for images.

    Testing and Refinement

    Once you have created your template, it is important to test it to make sure that it works as expected. Ask colleagues to review the template and provide feedback. Make any necessary changes and continue to refine the template over time.

    By following these guidelines, you can create a professional SharePoint 2013 Meeting Workspace template that will help you organize and manage your meetings more effectively.